Virtual Address Scan Service: Get Your Business Mail Scanned and Emailed

Need to see your business letters without waiting for them to arrive by post?

Our Virtual Address Scan Service allows you to receive a digital copy of your business mail directly to your email. When a letter arrives at our virtual address, our trusted postal team securely opens and scans it before emailing the scanned document to you.

You can choose to have the original letter posted to you, or if you don't need the physical copy, we can securely shred it for you free of charge.

The Scan Service is available as an optional add-on to any of our virtual address services for £29.

What Is a Virtual Address Scan Service?

A virtual address scan service allows you to receive digital copies of physical business mail without having to wait for the original letter to arrive.

As a virtual address provider, we receive business correspondence on your behalf. With our Scan Service added to your account, we can open your letters, scan the contents and email the scanned document to you.

This can be particularly useful if you are travelling, working remotely, based outside the UK, or simply want to see your business correspondence before the physical letter arrives.

How Does Our Mail Scanning Service Work?

Our process is simple:

1. Your letter arrives at our virtual address

Your business correspondence is delivered to our address in the normal way.

2. We receive and process your letter

Once your letter arrives, our postal team processes it as part of our normal mail-handling procedure.

3. We open and scan the letter

With the Scan Service enabled on your account, we open the letter and scan the contents so that you can view it digitally.

4. The scan is emailed to you

The scanned letter is sent to your registered email address, allowing you to read the contents without waiting for the physical letter to arrive.

5. Choose what happens to the original

You have two options:

Scan & Post
We scan your letter and email you a digital copy, then post the original letter to you, without any extra cost

Scan Only
We scan the letter and email you a digital copy, then securely shred the original instead of posting it.

This gives you flexibility over how you manage your business correspondence.

Scan and Forward Your Business Mail

Our standard virtual address service allows us to receive your letters and forward them to you by post.

The Scan Service adds an extra step: we scan the letter and email you a digital copy before forwarding the original.

This means you can see what has arrived before the physical letter reaches you.

For example, if an important business letter arrives, you do not necessarily have to wait for the post to arrive at your home or office before knowing what it says. The scanned copy allows you to view the correspondence digitally and take any action that may be required.

Why Use a Business Mail Scanning Service?

A mail scanning service can make managing business correspondence easier, particularly if you do not regularly work from the address registered for your business.

View Your Mail Digitally
Receive a scanned copy of your physical correspondence by email, giving you convenient digital access to your letters.

Know What Has Arrived
Instead of waiting for forwarded mail to reach you, you can see the contents of your correspondence once it has been scanned.

Useful for Remote Businesses
If you work remotely or operate your business from a different location, having your business mail scanned can make managing physical correspondence more convenient.

Ideal for Businesses Based Outside the UK
If you operate a UK company while living or working overseas, receiving physical post can take longer. A Scan Service gives you the option to receive a digital copy of your correspondence by email.

Keep Your Business Correspondence Moving
Important letters may contain information that requires your attention. Having a digital copy available can make it easier to review your correspondence and decide what action is needed.

What Is Included With Our Scan Service?

Our Scan Service is available as an optional £29 add-on when you purchase any of our virtual address services.

You can add the Scan Service to:

Registered Office Address
Registered Office Address + Director's Service Address
Business Address Service
All-In-One Business Service Plus

The Scan Service is an optional add-on, so you only need to select it if you want your physical business mail scanned and emailed.

Who Is the Scan Service Suitable For?

Our virtual address mail scanning service can be useful for a wide range of business owners.

Business Owners Who Work Remotely

If you do not work from your registered business address, having your letters scanned can make it easier to keep up with your business correspondence.

UK Businesses Operated From Overseas

If you run a UK company while living abroad, receiving physical business mail can be less convenient. A scanned copy gives you access to your correspondence by email.

Frequent Travellers

If you regularly travel for work or business, you may not always be available to receive forwarded mail. Receiving a scan allows you to view your correspondence while away.

Businesses That Receive Important Correspondence

If you receive business letters that may require action, seeing a digital copy can help you identify important correspondence without waiting for the physical post.

Businesses That Want Digital Records

Some business owners prefer having a digital copy of their correspondence available by email for easier access and record keeping.

Frequently Asked Questions

What is a virtual address scan service?
A virtual address scan service allows your physical business letters to be opened, scanned and emailed to you as a digital copy.

Do you post the original after scanning?
Yes. With the Scan & Post option, we scan and email the letter before posting the original to you.

Can I have the letter scanned without having it posted?
Yes. You can choose the Scan Only option, where the letter is scanned and emailed to you and the original is then securely shredded.

How quickly will I receive my scanned letter?
Once the letter has arrived and has been processed, we scan it and email the digital copy to you.

How much does the Scan Service cost?
The Scan Service is an additional £29 when added to one of our virtual address services.

Is the Scan Service the same as mail forwarding?
No. Standard mail forwarding means we receive your letter and post it to you.

With the Scan Service, we also scan the contents and email a digital copy to you. You can then choose whether the original is posted to you or securely shredded.

Get Your Business Mail Scanned and Emailed

If you want more convenient access to your business correspondence, our Virtual Address Scan Service can help you stay informed without having to wait for your physical mail to arrive.

For just £29, you can add mail scanning to your virtual address service and receive digital copies of your letters by email.

Choose Scan & Post if you want both a digital and physical copy, or Scan Only if you prefer to receive the digital copy and have the original securely shredded.